Committee Nominations and Appointments
Appointments will be made by the chancellor or the vice chancellor to whom the committee reports, and appointment is generally made from persons nominated through the processes described below, although appointment is not restricted to nominees. New appointments become effective at the beginning of the fiscal year. Appointments made to fill vacancies created midyear may be made at the time the vacancy occurs.
Faculty positions on the administration committees are filled by a process that begins with nominations to the chancellor or vice chancellor made by the Committee on Committees, the academic dean of the college represented, or whomever is specified in the text on committee composition.
Appointments of faculty are for three-year terms and are arranged so that approximately one-third of the faculty membership is new each year. After completing a term, faculty are not generally eligible for reappointment to the same committee for a succeeding term. However, there are several exceptions to term and succession specifications. The Institutional Review Board on the Use of Human Subjects, the Institutional Animal Care and Use Committee, and the Patent and Copyright Committee members have five-year terms and can be reappointed.
Chairpersons and heads of academic departments who serve on administration committees may do so as faculty representatives, but other administrators including deans and assistant and associate deans may not serve as faculty representatives.
School, College, Office or Area Representatives
Designated school, college, office or area representatives on administration committees are appointed by the chancellor or vice chancellor following nominations by the dean or director of the unit represented. Ex officio members, such as "Associate Vice Chancellor for IT Services," will be reminded of their need to serve by the person to whom the committee reports. Designated representatives and ex officio members will serve at the pleasure of the persons appointing them.
Undergraduate Student Positions
Undergraduate student positions on administration committees are filled following recommendations by the Vice Chancellor for Student Affairs from nominees submitted by the Student Senate, or another body as indicated in the committee description, with the exception of the ROTC student positions—these are filled by the provost after consultation with the Air Force and Army ROTC commandants. Appointment of undergraduate students will be made by September 15, and will be for one-year terms. Student members may succeed themselves.
Graduate Student Positions
Graduate student positions are filled by the chancellor or vice chancellor who appoints the committee, following nomination by the Dean of the Graduate School, and consultation with the committee's chairperson. Appointment of graduate students will be for one-year terms, and they may be reappointed.
Community representatives to administration committees are chosen by the chancellor or vice chancellor who appoints the committee, after consultation with the committee's chairperson. Community representatives are appointed for one-year terms, and they may be reappointed.
Staff positions (except designated positions) on administration committees are filled following recommendations by the Vice Chancellor for Finance and Administration from nominees submitted by the Staff Senate. Appointments are for three-year terms, and staff may not succeed themselves except at the discretion of the appointing vice chancellor when there is a special need.
The Committee on Committees, the Student Senate, or the Staff Senate will select at least two nominees for each undesignated position to be filled, after announcing vacancies, inviting applications, and obtaining the consent of anyone nominated. In consideration of the need to secure broad representation including female and racial minority members, lists of nominees will include name, sex, race, academic department (for faculty nominees), academic major and year or class (for student nominees) and job title and place of service (for staff).
Nominations and recommendations should be submitted to the office of the person who
appoints each committee by May 1 each year, with the exception of the undergraduate
student appointees as noted above.