Faculty Handbook: Policies Governing Faculty Service
3.3  Employment Periods

(From Board Policy 405.4, revised March 29, 2018)

Administrative Employees: The President of the University shall serve at the pleasure of the Board of Trustees. The vice presidents, members of the system staff, and the chancellors shall serve at the pleasure of the President. Vice chancellors, associate vice chancellors, and assistant vice chancellors shall serve at the pleasure of their appropriate chancellors, unless otherwise provided by contract. Their employment may be terminated by the university for convenience at any time or they may be dismissed for cause.

Faculty Employees: Faculty members who have been awarded tenure have a right to continuous employment except for a disciplinary suspension, dismissal for cause (according to the procedures in Section IV.C of Board Policy No. 405.1), or for termination in the event of demonstrably bona fide financial exigency, reduction or elimination of programs, retirement, resignation, or job abandonment.

Faculty members in tenure-track positions (assistant professor, associate professor, professor, distinguished professor, and university professor) who have not yet been awarded tenure may be terminated effective at the end of the appointment period by a written notice, given in advance, according to the following schedule of time:

For the first year of service, not later than March 1, if the appointment expires at the end of that academic year; or at least three months in advance of its termination if the appointment expires at some other time during the year.

For the second year of service, not later than December 15, if the appointment expires at the end of that academic year; or at least six months in advance of its termination if an appointment expires at some other time during the year.

After the second year of service, at least twelve months before the expiration of the terminal appointment. The terminal appointment will be for the academic or fiscal year, according to the appointment last held by the individual.

These termination notice periods are those specified under IV.B., “Non-Reappointment,” in Board Policy No. 405.1. In addition to termination as outlined here, these employees may be dismissed for cause, or terminated in the event of demonstrably bona fide financial exigency, reduction or elimination of programs, retirement, resignation,  job abandonment pursuant to Board Policy No. 405.1.

Clinical or other non-tenure track faculty who have received a multi-year term appointment under merit-based campus procedures approved by the President, may be terminated upon the expiration of their appointment or under campus procedures for such purpose, or they may be dismissed for cause by written notice of the chief academic officer of the campus, division, or unit, following verbal or written notice and opportunity to respond.

Other faculty members and other academic employees in positions for which tenure may not be awarded (part-time faculty in the ranks of assistant professor, associate professor, professor, University professor, and distinguished professor; clinical, research, teaching, adjunct, or visiting faculty; research associates or research assistants; instructors; advanced instructors, master lecturers and lecturers; executive in residence; professor of practice) may be terminated for convenience at any time, or dismissed for cause by written notice under the procedures of Board Policy Termination of Employment.

Staff Employees: All staff employees of the university, whether full-time, part-time, extra help, or otherwise, may be terminated for convenience at any time or be dismissed immediately for cause under university procedures. 

Student and Hourly Employees: Student and hourly employees are hired to work at the pleasure of the university and, therefore, may be terminated at any time without advance notice.