Academic Policy  1210.00

Submission of Board of Trustees Agenda Items

Items to be considered by the University of Arkansas Board of Trustees are to be submitted to the provost’s office approximately one month prior to the scheduled meeting. Dean’s offices will send to the provost’s office a complete list and back-up materials of all items according to the submission schedule below.

For ACADEMIC items, the deadline is two months in advance of the meeting at which consideration is requested. This allows time for review by the System office. Academic items that are immaterial or minor, such as name changes, can be submitted with regular agenda items.

Board Meeting Date Date for Submission to Provost’s Office –
Academic Agenda Items
Date for Submission to Provost’s Office –
Regular Agenda Items*
September 10-11, 2015 June 29, 2015 August 4, 2015
November 19-20, 2015 September 4, 2015 October 13, 2015
January 27-28, 2016 November 10, 2015 December 8, 2015
March 29-30, 2016 January 15, 2016 February 19, 2016
May 25-26, 2016 March 14, 2016 April 15, 2016

All items and back-up materials need to be sent to the provost’s office directly from the dean’s office (rather than departments or other offices) to ensure that the dean has reviewed and approved them for the agenda. The items and back-up materials need to be sent electronically to the executive assistant to the provost at provost@uark.edu. If there are no items to send forward, please send an e-mail message indicating that.

Items that are typically sent to specific Board of Trustees meetings are:

January honorary degree nominations for Spring Commencement
April emeritus resolutions, promotion and tenure, and Off Campus Duty Assignment proposals
May Requests to Exceed Line-item Maximum
September honorary degree nominations for Fall Commencement

Also send resolutions for faculty, staff, and students whose achievements reflect positively on the campus or resolutions on the death of individuals who have contributed significantly to the UA. In addition, include items approved by the Faculty Senate which require approval or notification of the Board and/or of the Arkansas Higher Education Coordinating Board.

Approval of bonding, fees, and other finance items will be taken to the Board by the vice chancellor for finance and administration once approved by the provost and at other necessary campus levels.

*Regular agenda items are academic items that are immaterial or minor, such as name changes, resolutions of sorrow, emeritus resolutions, etc. and can be submitted with regular agenda items.

6/9/15
Reformatted for Web September 30, 2014
6/17/14