Summer Pay Dates and Planning Guidance
Summer Pay Dates
Below is information related to pay dates for employees, including Graduate Assistants, who perform work over the summer outside of their standard appointment period. The first table outlines deadlines for those who approve Period Activity Pay (PAP) in Workday, and the second table is for those who enter Period Activity Pay (PAP) in Workday. Please note that all summer payments (including May Intersession) will begin at the end of May. There will not be a mid-May summer payment disbursement.
If you have questions regarding summer pay dates, please contact Eva Cordero at ecordero@uark.edu.
Semi-Monthly (Salary) Payroll Dates For Summer Term 5/12-8/10*
|
Session |
Deadline for PAP approval |
First Payroll Payment Date |
Last Payroll Payment Date |
Number of Payments |
% of Payment Per Check |
|
May Intersession |
5/28/2025 8:00 a.m. |
5/30/2025 |
5/30/2025 |
1 |
100 |
|
10-week Session |
5/28/2025 8:00 a.m. |
5/30/2025 |
8/15/2025 |
6 |
16.6 |
|
First 5-week Session |
5/28/2025 8:00 a.m. |
5/30/2025 |
6/30/2025 |
3 |
33.3 |
|
Second 5-week Session |
7/11/2025 8:00 a.m. |
7/15/2025 |
8/15/2025 |
3 |
33.3 |
|
8-week Session |
5/28/2025 8:00 a.m. |
5/30/2025 |
7/31/2025 |
5 |
20 |
|
Full Summer (Research/Service) |
5/28/2025 8:00 a.m. |
5/30/2025 |
8/15/2025 |
6 |
16.6 |
*Note: Semi-Monthly Hourlies/Adjuncts are paid in arrears, which means their payroll
payment dates occur on the next payroll cycle.
Payroll Calendar
Summer Activity & Pay Schedule
|
Session |
Activity Start Date |
Payment Start Date |
Activity & Payment End Date |
First Payroll Payment Date |
Last Payroll Payment Date |
Number of Payments |
|
May Intersession |
5/12/2025 |
5/16/2025 |
5/23/2025 |
5/30/2025 |
5/30/2025 |
1 |
|
10-week Session |
5/27/2025 |
5/27/2025 |
8/1/2025 |
5/30/2025 |
8/15/2025 |
6 |
|
First 5-week Session |
5/27/2025 |
5/27/2025 |
6/27/2025 |
5/30/2025 |
6/30/2025 |
3 |
|
Second 5-week Session |
6/30/2025 |
7/1/2025 |
8/1/2025 |
7/15/2025 |
8/15/2025 |
3 |
|
8-week Session |
5/27/2025 |
5/27/2025 |
7/17/2025 |
5/30/2025 |
7/31/2025 |
5 |
|
Full Summer (Research/Service) |
5/12/2025 |
5/16/2025 |
8/10/2025 |
5/30/2025 |
8/15/2025 |
6 |
Cells highlighted in light red indicate payment start dates that have been adjusted
and differ from activity start dates.
Payroll Calendar
Academic Policies Related to Summer Sessions
For more information related to appointments, budgets and pay during intersessions and summer sessions, please review the following academic policies:
-
Academic Policy 1405.18 - Summer Sessions Allocation and Appointment Policies and Procedures
- Academic Policy 1405.20 - Intersessions
Summer Planning Guidance
Below is a table of recommended due dates related to summer activities and planning. Cells highlighted in light red indicate the due dates that apply to the Colleges and Departments.
If you have questions regarding summer planning guidance, please contact Natalie Emmons at nemmons@uark.edu.
|
Unit |
Task |
Recommended Due Date |
|
College/Dept |
Compile & Organize Employees' Summer Activities, Salaries, and Summer Caps |
Mid March |
|
College/Dept |
Identify Employees Whose Assignments Exceed the Summer Cap and/or Require Extra Compensation and Request Approvals, as Needed |
Mid March |
|
May Intersession and Summer Course Registration Opens March 17, 2025 |
||
|
Office of the Provost |
Hold Training on May Intersession and Summer Workloads & Distribute Spreadsheets |
Wednesday, March 19, 2025 |
|
College/Dept |
Deadline for First Submission of May Intersession Workloads |
Monday, April 14, 2025 |
|
Office of the Provost |
Workday Learning Training on Summer PAPs Opens |
Mid April (TBA) |
|
College/Dept |
Begin Entering PAPs for Summer Activities. Start with employees with All Summer Research, All Summer Service, or May Intersession Teaching Assignments (prioritize entering activities that occur in May/June first) |
Tuesday, April 15, 2025 |
|
Office of the Provost |
Deadline to Complete First Round of Review and Pay Approval on Revenue Positive May Intersession Workloads |
Monday, April 28, 2025 |
|
Office of the Provost |
Send List of Deficit May Intersession Courses to Colleges for Decisions |
Thursday, May 1, 2025 |
|
College/Dept |
Deadline for First Submission of Summer Workloads |
Thursday, May 1, 2025 |
|
College/Dept |
Deadline to Communicate Decision on Deficit May Intersession Courses |
Wednesday, May 7, 2025 |
|
May Intersession Classes Begin Monday May 12, 2025 |
||
|
Office of the Provost |
Deadline to Complete First Round of Review and Pay Approval on Revenue Positive Summer Workloads for On Campus and STAB Classes |
Tuesday, May 13, 2025 |
|
Office of the Provost |
Send List of Deficit Summer Courses First 5-week, 10-week, and 8-week Sessions for Decisions |
Thursday, May 15, 2025 |
|
College/Dept |
Deadline to Communicate Decision on Deficit Summer Courses First 5-weeks, 10-week, and 8-week Sessions |
9am Thursday May 22, 2025 |
|
College/Dept |
Deadline to Enter/Initiate All PAPs for Summer Activities Starting Between 5/12-5/27 |
9am Thursday May 22, 2025 |
|
First 5-weeks, 10-weeks, and 8-weeks Summer Classes Begin Tuesday May 27, 2025 |
||
|
Office of the Provost |
Send List of Deficit Summer Courses Second 5-week Session for Decisions |
Thursday, June 19, 2025 |
|
College/Dept |
Deadline to Communicate Decision on Deficit Summer Courses Second 5-weeks |
9am Thursday June 26, 2025 |
|
Second 5-weeks Summer Classes Begin Monday June 30, 2025 |
||
|
College/Dept |
Deadline to Enter/Initiate All PAPs for Summer Teaching for Second 5-weeks |
Thursday, July 3, 2025 |
*Dates are subject to change.